Secretarial/Office Management

Role Type: Hybrid
Department: Administration & Office Support

Company Description

Discover the Unexpected
Experian is the world’s leading global information services company. During life’s big moments – from buying a home or a car, to sending a child to college, to growing a business by connecting with new customers – we empower consumers and our clients to manage their data with confidence. We help individuals to take financial control and access financial services, businesses to make smarter decisions and thrive, lenders to lend more responsibly, and organisations to prevent identity fraud and crime.

We have 21,700 people operating across 30 countries and every day we’re investing in new technologies, talented people, and innovation to help all our clients maximise every opportunity. With corporate headquarters in Dublin, Ireland, we are listed on the London Stock Exchange (EXPN) and are a constituent of the FTSE 100 Index.

Learn more at www.experianplc.com or visit our global content hub at our global news blog for the latest news and insights from the Group.

Job Description

Job responsibility
- Manage MANAGING DIRECTOR’s schedule and to coordinate various conference call and meeting on regular basis for both internal and external
- Coordinate travel arraignment & submit for expense reports
- Coordinate and daily support for all kinds of MANAGING DIRECTOR’s meetings, not limit to meeting organization, preparation, meeting minutes, track and follow on the progress etc.
- Handles day to day administrative work and keeps all data up-to-date
- Coordinate company event arrangement
- Draft the correspondence and presentation required by MANAGING DIRECTOR, translation is required
- Support internal business activities such as employee/townhall meeting, senior executives visit scheduling and coordination work
- Manage ad hoc situation within required timeframes/queries and quality standards
- Maintains a professional relationship with all corporate/business functions/external clients/Authorities
- Perform other duties as required by the MANAGING DIRECTOR.

Qualifications
- Post-graduate degree is preferred
- Proficient in Window Office Software application
- Have a minimum of 2 years of experience of assistant work in a MNC environment
- Strong communication skills
- Fluent in English and Chinese, written & spoken
- Full of energy and high sense of responsibility
- Have a clear career aspiration, be proactive and agility to learn
- Ability to multi-task and work under pressure to delivery results

For more details and/or to apply, go here:
https://jobs.smartrecruiters.com/Experian/744000029138363

At ISB, We All Belong.

ISB is dedicated to fostering a diverse, equitable, and inclusive environment where all individuals feel they belong, are seen, valued, and heard. We embrace diversity as a source of strength and are enriched through our differences. We are committed to equitable treatment for all, regardless of gender, race, ethnicity, religion, background, identity, orientation, or ability.

We seek employees who are committed to cultivating a sense of belonging, ensuring that everyone at ISB feels safe, respected, and treated fairly.

Our Mission:
We are an inspiring international community in Beijing where thinkers and leaders find their place in the world and serve others. So that learning is at its best, we build strong relationships and set high expectations together. We are committed to challenging and joyful learning with the freedom to explore.

JOB GOAL/PURPOSE:

Each Administrative Assistant in the Middle school Office area provides services to specified administration and faculty. Within the Middle School Office, the Administrative Assistants are designated to one of the following:

Middle School Principal
Middle School Assistant Principal
Dean of Students

The Administrative Assistant provides services to support the Middle School community, including administration, faculty and staff, students, and families. The Administrative Assistant contributes to the effective operation of the Middle School office and provides strong, positive customer service for the Middle School community. The Administrative Assistants work collaboratively to facilitate school and divisional activities while maintaining prime responsibility to the designated supervisor. Responsibility for specific shared Middle School Office activities is determined in consultation with administration.

PRIMARY DUTIES /RESPONSIBILITIES:

Support for Middle School Administration
- Serve as personal administrative assistant, as assigned, to Middle School Administrator
- Maintain calendar, arrange appointments, and complete tasks to assist
- Manage correspondence and phone calls
- Assist with translation and language-related tasks
- Take minutes during meetings, distribute agendas
- Schedule and track teacher observations and file observation records
- Provide translation and language support in meetings

Clerical and systems management
- Manage information flow between parents, employees, and students
- Maintain student information database (PowerSchool), including individual student profiles updates, attendance records, report cards, mailing group lists, emergency contact information
- Maintain Microsoft SharePoint, One Drive documents, calendar, and other MS 365 apps
- Prepare documents and schedules for students, families, and employees

For more details and/or to apply, go here:
https://recruit.hirebridge.com/v3/Jobs/JobDetails.aspx?jid=634714&cid=6990&locvalue=1070

DESCRIPTION
Coordinates documents and gathers and inputs data related to assigned administrative support duties for a team, department, function or other organizational leader/group. Performs activities under a moderate degree of supervision.

Key Responsibilities:
Provides administrative support by conducting research, preparing statistical reports and addressing routine information requests. Gathers, compiles and verifies information and enters it accurately into documents such as reports, presentations or forms; and office systems such as databases or spreadsheets. Assists with data collection, data entry and report generation on various departmental related activities. Assists with associate functions such as preparing correspondence, receiving visitors, arranging conference calls and scheduling meetings. Responds to, or redirects, routine inquiries from external or internal sources about the organization/department, its activities, or processes so callers/visitors are answered promptly and accurately. Prepares documentation for payment of vendors, suppliers and other third parties as applicable; submits documentation and enters request for payments into accounting system; responds to inquiries from accounts payable and payees. Documents and maintains departmental policies and procedures. Participates as a team member on departmental related business improvement assignments and projects as needed. Performs other routine administrative activities as needed per the established procedures of the organization and/or department.

Competencies:
Action oriented - Taking on new opportunities and tough challenges with a sense of urgency, high energy, and enthusiasm.

Communicates effectively - Developing and delivering multi-mode communications that convey a clear understanding of the unique needs of different audiences.

Customer focus - Building strong customer relationships and delivering customer-centric solutions.

Ensures accountability - Holding self and others accountable to meet commitments.

Plans and aligns - Planning and prioritizing work to meet commitments aligned with organizational goals.

Data Analytics - Discovers, interprets and communicates qualitative and quantitative data; determines conclusions relying on knowledge of business or functional frameworks; simultaneously applies statistics, data validity, data visualization, and problem solving approaches to effectively extract meaningful patterns and business insights; presents conclusions and outcomes that enable data driven business decisions.

Data Communication and Visualization - Constructs a tale of the business problem, root cause, solution options, and opportunities through illustrating data visually, including reports and dashboards.

For more details and/or to apply, go here:
https://cummins.jobs/beijing-chn/administrative-assistant-%E8%A1%8C%E6%94%BF%E5%8A%A9%E7%90%86/9BE9D7A38B214033812E1F3A65593BE6/job/